Schedule: 

• Part-time (20 hours per week), Monday to Friday 9 am to 1 pm 
• Client Time Zone: Pacific Time (California)

Client Overview: 

A well-established commercial property management firm based in San Francisco that specializes in coordinating services, managing vendor relationships, and maintaining tenant communications. The company operates with a fully remote team and values efficient processes, clear communication, and attention to detail in managing their diverse portfolio of commercial properties.

Job Description: 

You’ll be the organizational backbone supporting daily operations for a dynamic property management team. This role puts you at the center of vendor coordination, tenant communications, and financial processes that keep commercial properties running smoothly. You’ll work independently in a remote environment while collaborating with a team that values efficiency and professional communication. This position offers the opportunity to grow your skills in property management operations while contributing directly to client satisfaction and business success.

Responsibilities:

• Create and update service contracts and purchase orders using Word document templates with precise attention to detail
• Input key project information including dates, scope of work, and financial amounts into standardized contract formats
• Coordinate service scheduling between vendors, contractors, and property management team
• Handle professional email communications with tenants and vendors regarding service requests and inquiries
• Research and resolve accounts receivable inquiries using company software systems
• Provide detailed payment status updates and check information to vendors and tenants
• Follow up on outstanding payment matters and maintain accurate financial records
• Support back-end operational processes that ensure smooth property management workflows

Requirements:

• Extensive administrative experience in a professional business environment
• Strong written and verbal communication skills with attention to professional tone
• Proficiency with Microsoft Word and experience working with document templates
• Experience with accounts receivable processes or payment systems research
• Ability to work independently and manage time effectively in a remote setting
• Strong organizational skills and attention to detail for contract and financial data
• Bonus if you have property management or real estate industry experience
• It helps if you’re comfortable learning new software systems quickly

Independent Contractor Perks:

• Permanent work-from-home
• Immediate hiring