8 hours a day / 40 hours a week Work Schedule: 8AM - 5PM EST with a 1 hr unpaid break
Job Overview
We are looking for a highly organized and proactive Senior Executive Assistant to provide high-level support to the Co-CEO in a fast-paced, global, remote-first environment. This role is critical to ensuring the Co-CEO’s time, priorities, and workflows are managed effectively, enabling focus on strategic initiatives.
You will manage complex calendars across multiple time zones, coordinate travel and meetings, prepare executive materials, and act as a key liaison with senior leaders, Board members, and external partners. You’ll also support cross-functional projects, track follow-ups, and handle confidential matters with discretion and professionalism.
What will you be responsible for delivering?
1. Executive Support
• Provide high-level administrative support to the Co-CEO including calendar, travel, inbox, and meeting management across multiple time zones.
• Anticipate the Co-CEO’s needs and proactively manage schedules, ensuring focus on strategic priorities.
• Act as a key liaison between the Co-CEO and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
• Lead note taking during executive meetings, ensuring follow-ups and key action are tracked.
2. Global Coordination & Communication
• Facilitate smooth communication across the global executive team, Board, and key investors, ensuring alignment and timely information flow.
• Prepare briefing materials, agendas, and pre-reads for global leadership meetings, Board sessions, investor presentations and external engagements.
• Draft and manage internal communications from the Co-CEO, including all-staff updates, strategic announcements and executive messages.
3. Project & Workflow Management
• Track and help drive completion of key Co-CEO initiated projects and follow-ups with internal teams.
• Manage and coordinate project plans and timelines for major cross-functional initiatives, particularly those related to product development.
• Coordinate inputs and reporting for Board and Executive and Founder Team (EFT) meetings, ensuring timely and accurate deliverables.
• Assist in compiling, formatting, and editing presentations, investor packs, reports, and strategic documentation.
4. Operational Excellence
• Support the Co-CEO by streamlining admin processes and ensuring the Co-CEO’s bandwidth is preserved for high-value work.
• Manage expenses for the Co-CEO and coordinate approvals.
• Coordinate with regional teams across APAC, EMEA, and the Americas to align Co-CEO planning with global business needs.
• Maintain effective systems and documentation for executive communications, meeting cadences and recurring operating rhythms.
5. Discretion & Relationship Management
• Handle confidential and sensitive matters with discretion, tact, and integrity.
• Build strong working relationships with senior executives, Board members, and external partners, representing the Co-CEO’s office with professionalism and trust.
• Facilitate an efficient, respectful and highly-integrity interface between the Co-CEO and the wider organization.
What do I need to bring?
• Proactive, solution-oriented, and able to work independently in a remote-first, dynamic, high-growth environment.
• Highly organized with strong attention to detail and time management under pressure.
• Strong written and verbal communication skills.
• High emotional intelligence and professional maturity.
• Ability to juggle priorities and coordinate across complex global environments.
• 5+ years in a senior Executive Assistant or Chief of Staff-type role supporting a CEO or C-suite executive.
• Experience in a high-growth, fast-paced tech, media, or advertising environment preferred.
• Proven ability to support global operations, across time zones and diverse cultures.
• Experience working with Board members and confidential executive matters.
What do I get from this opportunity?
• The rare opportunity to help support the transition of a scale up business into a global leader
• Remote working, flexible hours and a commitment to work/life balance
• Celebrate your birthday your way, every year, with a paid day off
• Work with the world’s leading gaming brands, advertisers, talent and more
• A team culture that empowers you through clear structure and autonomy, encourages learning and celebrates success
• Change the face of gaming while also having fun on virtual monthly all team afternoons
• The company fosters a high-performance, results-oriented culture that encourages entrepreneurial thinking and accountability. We want all of our team members to be setting the tone for excellence, collaboration, innovation and above all else action!
Requirements
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5-10+ years’ experience in progressively senior roles within administration, PA and EA roles for senior executive / CEO level
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Comfortable with the challenges that come with a rapidly scaling business and a willingness to get in and make things happen
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An ability to problem solve and apply your knowledge to different scenarios.
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Capable of thriving in a fast-paced, evolving environment where you can prioritize effectively.
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Exceptional interpersonal, written and verbal communication skills
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Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software
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Proficiency in collaboration and delegation of duties
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Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
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Excellent time management skills and organizational skills
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Attention to detail
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Professional discretion
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The ability to work in a highly autonomous role balancing fun & performance
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Strong cultural alignment with our company values of Kind, Effective and Pioneering
- Calendar ownership and prioritization across multiple time zones
- Boostr support including chasing updates and keeping seller notes organized
- Travel coordination, itineraries, and expenses
- Managing my workflow: agendas, prep docs, reminders, and cross-team coordination
- Event and meeting coordination (client dinners, agency sessions, conferences)
- Support on special projects for the team that require manual data entry
Independent Contractor Perks
HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job