Schedule: Full-time (40 hours per week); Monday to Friday , 9am to 6pm GMT

Client Timezone: London Time (UK)

Client Overview: A dynamic 6-month-old incubator specializing in culture and entertainment ventures across sport, music, and entertainment sectors. Currently raising funding while managing multiple high-impact projects with notable industry partnerships. Fast-paced environment where your organizational expertise directly supports innovative cultural initiatives.

Job Description: You’ll be the organizational backbone for a growing entertainment incubator, managing complex schedules and communications for multiple founders while maintaining the highest levels of discretion. This role offers direct exposure to the entertainment industry’s inner workings, from coordinating with high-profile partners to supporting fundraising activities. You’ll thrive in this position if you love dynamic environments where no two days are the same and your contributions directly impact creative and business success.

Responsibilities:

• Manage complex executive calendars across multiple time zones (London, Portugal, US)
• Coordinate and reschedule meetings by proactively contacting relevant parties
• Handle confidential correspondence with complete discretion, especially regarding high-profile partners
• Prepare initial presentation materials and reports for design team refinement
• Facilitate quick communication and action items through WhatsApp and other channels
• Support executive meetings, events, and travel coordination
• Manage expense reporting and administrative tasks as needed
• Maintain confidentiality protocols and work under NDA requirements
• Provide flexible coverage for evening communications with US-based partners

Requirements:

• 3-5 years of executive assistant experience with proven ability to handle confidential information
• Strong communication skills and proficiency in MS Office and presentation tools are essential
• Experience with complex calendar management across multiple time zones is crucial.
• Bonus if you have a genuine interest in music, sport, or the entertainment industries.
• Comfortable with WhatsApp for business communication and have experience supporting fundraising or business development activities

Why Join This Team?:

• Work directly with high-profile entertainment industry figures and innovative cultural projects
• Flexible remote work arrangement with modern communication tools
• Opportunity to grow with a funded startup in an exciting industry
• Direct impact on creative and business initiatives that shape culture
• Supportive environment with ongoing training and development opportunities
• Fair compensation with potential for bonuses and raises that go directly to you

Independent Contractor Perks

• Health Insurance Coverage for eligible locations
• Permanent work from home
• Immediate hiring