Job Highlights
Contract: Independent Contractor
Schedule: 20 hours per week, Mon-Fri, 2pm to 6pm EST
Position Overview
This role blends executive assistant and personal assistant responsibilities, offering vital support to both operations and the Executive Director’s day-to-day needs. The ideal candidate will have strong organizational skills, a proactive attitude, and the ability to manage essential administrative tasks efficiently within a limited weekly schedule.
Key Responsibilities
- Email and Correspondence
- Monitor and organize the Executive Director’s inbox daily, ensuring timely responses to key emails and flagging important messages.
- Draft, proofread, and send routine communications, including basic correspondence and appointment confirmations.
- Calendar Management:
- Manage the Executive Director’s calendar, scheduling meetings, appointments, and personal engagements.
- Ensure there are no scheduling conflicts, prepare engagement or support documents and provide reminders for upcoming commitments.
- Travel Coordination:
- Arrange travel logistics such as booking flights, hotels, and transportation for work-related trips or personal travel as needed.
- Prepare itineraries and ensure all travel details are well-documented.
- Manage expenses, honoraria and engagement contracts as needed or directed.
- General Administrative Support:
- Assist with basic office tasks, digital filing, organizing documents, and maintaining records relevant to Commonsense Childbirth.
- Assist with responses to social media/ website inquiries; phone interaction as needed, and online communications, media inquiries and requests.
- Provide light personal assistance as needed, helping the Executive Director stay organized and focused.
Qualifications
- Proven experience as a personal or executive assistant, ideally in a nonprofit or healthcare setting
- Excellent organizational and time-management skills
- Strong communication skills, both written and verbal
- Familiarity with Google Workspace (Gmail, Calendar, Docs) and basic office and productivity software.
- Previous experience supporting a senior leader or executive.
- An understanding of or interest in maternal and child health or the nonprofit sector
- Ability to handle confidential information with discretion.
Key Competencies & Personal Attributes
- Proactivity: A self-starter who can anticipate needs and solve problems independently.
- Attention to Detail: Accuracy in scheduling, communications, and record-keeping.
- Flexibility: Comfortable adjusting to changing priorities and balancing multiple responsibilities.
- Passion for the Mission: Alignment with the values and goals and its commitment to maternal and child health equity.
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Steady freelance job
Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.
Job ID: 45696476304