Schedule:

• Mondays to Fridays, flexible during client's business hours
• 20 hours per week
• Client time zone: Australian Central Time (Adelaide)

 

Client Overview: 

A dynamic geotechnical engineering consulting firm experiencing steady growth and expansion. The team is adding their third engineer next year and building the administrative foundation to support their technical expertise. This is a company that values long-term partnerships and invites team members to grow alongside the business.

 

Job Description: 

You’ll become the administrative backbone of a growing engineering consultancy, taking ownership of critical business operations that enable the technical team to focus on their core work. This role offers the rare opportunity to grow with a business from the ground up, scaling your responsibilities and hours as the company expands. You’ll handle everything from financial management to document preparation, making a direct impact on business efficiency and client satisfaction.

 

Responsibilities:

• Manage comprehensive bookkeeping operations using Xero accounting software
• Handle accounts receivable including invoice generation and follow-up communications
• Transition projects seamlessly from tender stage to active project status
• Update and maintain company policies and operational procedures
• Prepare and compile engineering reports for client delivery, including PDF formatting
• Conduct final quality reviews of technical documents and attach supporting appendices
• Coordinate project documentation workflows using Microsoft SharePoint
• Provide general administrative support and office management
• Utilize AI tools to enhance document review and preparation processes
• Manage client communications and potentially handle phone-based invoice follow-ups

 

Requirements:

• Exceptional English proficiency (written and verbal) - this is non-negotiable
• 2-5 years of administrative or bookkeeping experience
• Strong proficiency with Xero accounting software
• Advanced skills in Microsoft Office suite, particularly SharePoint
• Meticulous attention to detail for document review and quality control
• Proven ability to work independently in a remote environment
• Bonus if you have experience with engineering or technical document preparation
• It helps if you’re comfortable with AI tools for document enhancement

 

Why Join This Team?

• Genuine growth opportunity - scale from part-time to full-time as the business expands
• Retain your part-time rate even when transitioning to full-time hours
• Work with a supportive team that values long-term partnerships over quick fixes
• Gain exposure to the engineering consulting industry and technical document preparation
• Flexible remote work arrangement with clear communication expectations
• Join a business journey from the ground up with real impact on company success

 

Independent Contractor Perks: 

• Permanent work from home

• Immediate hiring

• Steady freelance job

 

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates, and the rate depends on your performance in the application process.

 

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