Schedule:

• Mondays to Fridays, 9:00 am to 6:00 pm
• Client time zone: US Eastern Time (Buffalo, NY)
  
  

Role Summary:

We are seeking a high-caliber Executive Operations & Legal Support Manager with a paralegal background to act as a trusted right hand to a serial entrepreneur operating five active businesses. This is a remote position supporting fast-moving, real-world decisions across real estate, legal matters, and operations.

This role is ideal for someone who thinks like an operator, understands U.S. law (especially real estate and foreclosure processes), and can turn complexity into clear, concise executive insight. You will not just manage tasks — you will help run the machine.

 

What You’ll Do:

Founder & Executive Support
• Manage and prioritize executive email across multiple businesses
• Draft, edit, and respond to professional correspondence on legal, real estate, and operational matters
• Identify urgent issues vs. non-critical noise and escalate appropriately
• Coordinate meetings, agendas, follow-ups, and decision tracking
• Attend virtual meetings, capture key points, and deliver clear executive summaries with action items
• Produce structured weekly and monthly reports that help the founder make fast, informed decisions

Legal & Paralegal Responsibilities
• Provide high-level legal support (non-attorney) related to:
• Real estate transactions
• Foreclosure (judicial and non-judicial familiarity preferred)
• Contracts, notices, and demand letters
• Review legal correspondence and documents for accuracy, deadlines, and risk indicators
• Organize and maintain legal files, timelines, and compliance tracking
• Interface with attorneys, lenders, escrow/title officers, and government agencies
• Translate legal language into plain-English summaries with recommended next steps

Real Estate & Business Operations
• Support real estate matters across multiple properties and jurisdictions
• Track deadlines, filings, payments, and key milestones
• Assist in due diligence, document coordination, and transaction support
• Identify inefficiencies across businesses and propose better systems and workflows
• Follow up on action items across teams to ensure execution

 

Required Qualifications:

• Paralegal background or equivalent legal experience
• Strong understanding of U.S. law, with emphasis on real estate and foreclosure processes
• Proficient in both written and spoken English (required)
• Exceptional writing skills — clear, concise, professional, and executive-level
• Strong verbal communication skills for calls, meetings, and attorney interaction
• Proven ability to summarize complex information accurately
• Highly organized, detail-oriented, and deadline-driven
• Absolute discretion and professionalism

 

Preferred Experience:

• Supporting entrepreneurs, founders, or executives with multiple businesses
• Real estate law, foreclosure, escrow, or title experience
• Experience coordinating with U.S. attorneys and courts
• Remote work experience with strong self-management
• Familiarity with Google Workspace, Microsoft Office, and project management tools


Who This Role Is For:

• You think like an owner, not an assistant
• You see problems before they become emergencies
• You can work independently and confidently make recommendations
• You enjoy fast pace, variety, and responsibility
• You value clarity, structure, and execution


Work Arrangement:

• 100% Remote
• Must be available during U.S. business hours
• Long-term opportunity with potential to expand scope and compensation

 

Independent Contractor Perks: 

• Health insurance coverage

• Permanent work from home

• Immediate hiring

• Steady freelance job

 

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates, and the rate depends on your performance in the application process.

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