Department: Business Office
Reports To: Controller
Hours: Monday to Friday, 9a.m. to 5 p.m. (Eastern Standard Time, Time zone in Toronto, ON
GMT-5)

Job Purpose
The Grant Accountant supports the integrity and transparency of  financial
operations, with a particular emphasis on grant accounting and financial reporting. This role contributes to the accuracy and timeliness of accounting records, ensuring compliance with internal controls and external funding requirements.

By assisting in reconciliations, financial analysis, and reporting, the intern plays a key part in enabling informed decision-making by university leadership and in fulfilling reporting obligations to grant funders and recipients. This position provides a valuable opportunity for individuals pursuing a career in accounting or financial management within the higher education or non-profit sectors.

Key Responsibilities
Grant Accounting & Reporting
Assist in monthly and quarterly financial reporting for externally funded grants and
research projects.
Reconcile grant-related revenue and expenses against budgets and funding
agreements.
Organize documentation required for internal and external audits.
Maintain financial records in accordance with granting agency guidelines and institutional policies.
Generate year-end reports for grant funders.

General Accounting & Business Office Support
Prepare monthly account reconciliations, including but not limited to:
o Campus and Conference Services Accounts Receivable
o Prepaid Meal Card
o General Receivables
Reconcile investment accounts.
Perform bank reconciliation for 13 bank accounts 
Provide backup support to:
o Accounts Payable: invoice and expense entry, electronic payments, corporate credit card.
o Accounting Assistant: deposit preparation and credit card payment entries.
Assist in preparing internal financial reports (e.g., scholarships, bursaries, student
financial supports).
Support preparation of cash flow projections.
Assist with monthly recurring journal entries (e.g., event income, deposit recognition).
Contribute to ad hoc projects and tasks within the Business Office as required.

 

Required Qualifications

Post-secondary education (degree, diploma, or other certification) in Accounting or

Finance.

Demonstrated bookkeeping and/or accounting experience.

Strong attention to detail and time management.

Understanding of accounting principles and financial reporting.

Proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP) and Microsoft Office Suite.

Effective communication skills and the ability to strictly maintain confidentiality.

Personal Characteristics

Self-motivated "team player" who will take responsibility for his/her actions and work

Ability to work independently and manage timelines proactively

A strong commitment to company mission, values, and Statement of Faith.

A keen desire to join the company  community, to collectively serve the global

church and the world for the glory of God.

Preferred Assets

Prior experience in a financial, accounting, or administrative role (e.g., financial analyst,

co-op, or internship).

Passionate about providing financial services in the Education or Non-profit sectors.

Familiarity with accounting/ERP systems (e.g., Jenzabar J1, Microsoft Dynamics GP,

Sage, Salesforce).

Learning Outcomes

Gain hands-on experience in fund and grant accounting within a university context.

Develop knowledge of financial compliance and reporting processes.

Build foundational skills in reconciliation, data analysis, and collaborative problem-

solving.

Role Task Breakdown (Estimated Time Allocation)

1. Grant Accounting & Reporting – 40%

Assist in monthly/quarterly financial reporting for grants and research projects

Reconcile grant-related revenue/expenses

Support audit documentation preparation

Maintain grant financial records in compliance with funder and university requirements

Prepare year-end reports for grant funders

2. General Accounting & Reconciliations – 30%

Assist in monthly account reconciliations (A/R, meal cards, investments, bank accounts)

Prepare recurring journal entries

Support cash flow projections

Perform bank reconciliations for university and foundation accounts

3. Business Office Operational Support – 20%

Provide backup support to Accounts Payable and Accounting Assistant functions

Assist with internal financial reports (scholarships, bursaries, etc.)

Contribute to event income and deposit processing

Participate in general business office tasks and team support

4. Ad Hoc Projects & Learning – 10%

Support special projects and process improvements

Participate in financial analysis or reporting enhancements

Attend training sessions and team meetings

Reflect and report on learning outcomes for academic or professional development

Independent Contractor Perks
HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job