Schedule: 10:00 AM – 2:00 PM (Eastern Time)
Total Weekly Hours: 20 hours

 

Our client is seeking a highly experienced Administrative Assistant with a strong background in front office management and healthcare support. This role requires a confident, detail-oriented professional who can work independently, manage priorities effectively, and provide executive-level administrative support with minimal supervision.

The ideal candidate has hands-on experience in medical or behavioral health environments and is comfortable supporting front office operations, scheduling, documentation, and administrative coordination.

 

Responsibilities

Front Office & Administrative Operations

• Manage front office workflows and daily administrative processes.

• Handle inbound and outbound communications in a professional and timely manner.

• Maintain accurate records, files, and documentation.

• Support operational efficiency across routine administrative tasks.

Medical Scribing & Documentation

• Assist with medical scribing as needed.

• Accurately document patient interactions, notes, and related records.

• Ensure compliance with confidentiality requirements and healthcare documentation standards.

Scheduling & Calendar Management

• Manage provider and executive calendars.

• Coordinate appointments, meetings, and follow-ups.

• Monitor schedule changes and proactively resolve conflicts.

Executive-Level Support

• Provide high-level administrative assistance to leadership.

• Anticipate needs and take initiative with minimal direction.

• Support special projects and ad hoc administrative requests.

 

Required Qualifications & Experience

• Proven experience as an Administrative Assistant, Front Office Assistant, or in a similar role.

• Strong background in front office or administrative operations.

• Experience with scheduling, calendar management, and administrative coordination.

• Ability to work independently with minimal supervision.

• Excellent organizational skills and strong attention to detail.

• Strong written and verbal communication skills.

 

Preferred Qualifications

• Prior experience in healthcare or behavioral health environments.

• Experience with medical scribing.

• Familiarity with healthcare workflows, terminology, and documentation standards.

• Experience supporting executives or senior leadership.

 

Independent Contractor Perks

• Permanent work-from-home setup

• Immediate hiring