Job Overview 
This role serves as the primary administrative backbone for a property management company, working directly with the on-ground Property Manager to streamline operations and handle essential field-support tasks remotely.

Scope:

• Position supporting a property management company
  
• Monday to Friday from 9 AM to 6 PM CST with 1 hour unpaid lunch break
  
• Remote work arrangement as a virtual assistant
  
• Direct collaboration with on-ground property manager
  
• Handling administrative tasks to free up field team for physical property work
  
• Managing communications across English and Spanish-speaking stakeholders
  
• System-based work including data entry and utility management

Responsibilities:

• Follow up with vendors and contractors, many of whom speak Spanish
  
• Communicate with tenants, including Spanish-speaking residents
  
• Enter bills and invoices into the property management system
  
• Handle utility setup and management for different properties
  
• Perform various administrative tasks to support the on-ground property manager
  
• Manage system-side operations and data entry
  
• Support general property management administrative functions

Requirements:

• Fluent in both English and Spanish (Bilingual communication is essential for vendor and tenant interactions).

• Property Management & Maintenance Expertise: At least 3+ years of experience specifically handling maintenance coordination, work orders, and vendor lifecycles.

• Utility Management Mastery: Proven experience in auditing utility bills, handling transfers/setups, and resolving billing discrepancies with service providers.

• Proficiency in Spreadsheets: Strong skills in Excel or Google Sheets for maintaining trackers, expense reports, and the required Daily Reports.

• Proactive & Solution-Oriented: Ability to anticipate issues and solve problems independently before escalating them to the Property Manager.

• High-Volume Multitasking: Capable of juggling multiple priorities (e.g., data entry, incoming calls, and urgent maintenance tickets) without sacrificing accuracy and quality.

• System Savvy: Comfortable working with property management software (e.g., AppFolio, Buildium, Yardi) and CRM tools.

• Previous Virtual Assistant experience is preferred.

• Reliable Home Office Setup: Must possess verified backup power (UPS/Generator) and a secondary internet connection.

Independent Contractor Perks
HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job