Schedule: California, USA (schedule to be discussed with the client during the interview)
Total Weekly Hours: 40 hours

Our client is seeking an Office Assistant to support daily administrative operations while helping build and standardize systems, workflows, and Standard Operating Procedures (SOPs) across the organization.

This role is ideal for someone who enjoys creating structure, documenting processes, and improving efficiency. The company is currently undergoing a leadership transformation and rapid systems modernization, and this position plays a critical role in establishing a strong operational foundation. There is a clearly defined growth path into a Virtual Office Manager role for the right candidate.

 

Responsibilities

Administrative & Office Support

• Perform daily administrative tasks supporting multiple teams.

• Manage inboxes, calendars, scheduling, and internal communications.

• Maintain files, records, trackers, and shared documentation systems.

• Support onboarding activities, training coordination, and internal announcements.

SOP Development & Process Improvement

• Document existing workflows and operational processes.

• Build, maintain, and update Standard Operating Procedures (SOPs).

• Create checklists, templates, and process guides to ensure consistency.

• Partner with leadership to identify inefficiencies and propose process improvements.

Operations & Coordination

• Track projects, deadlines, and deliverables across teams.

• Assist with vendor coordination and service management.

• Support compliance-related documentation and internal controls.

• Help implement and maintain new tools, systems, and platforms.

 

Required Qualifications

• At least 2 years of experience in administrative, office support, or operations roles.

• Strong organizational skills with a high level of attention to detail.

• Excellent written communication skills with the ability to create clear process documentation.

• Comfortable learning and implementing new systems and tools.

• Strong technical proficiency with:

  • Google Workspace

  • Microsoft Office / OneDrive

  • Microsoft Teams

  • Task and project management tools (e.g., ClickUp, Asana, Monday.com)

• Ability to work independently and manage multiple priorities effectively.

• Reliable internet connection, secure workspace, and availability during core business hours.

 

Preferred Qualifications

• Experience building SOPs or operational documentation.

• Background in logistics or transportation.

• Exposure to project management, compliance, or HR support.

• Strong interest in operations leadership and process optimization.

 

Growth Path & Advancement

This role is designed as a development-track position. High performers may advance into roles such as:

• Office Manager

• Operations Manager

• Chief Operating Officer (COO)

Advancement is based on demonstrated initiative, ownership of systems, and leadership capability.

 

Independent Contractor Perks

• Health insurance (available in eligible locations)

• Permanent work-from-home setup

• Immediate hiring