Schedule: Monday–Friday, 1:00 PM – 10:00 PM (Newport Beach, CA time), with a 1-hour unpaid lunch break
Total Weekly Hours: 40 hours

 

Our client is seeking a highly organized and detail-oriented Executive Assistant to support the Owner/CEO by managing communications, scheduling, and administrative tasks. The ideal candidate is proactive, professional, and capable of handling multiple responsibilities while providing high-level support to both the executive and the business.

 

Responsibilities

• Manage and organize the CEO’s calendar, appointments, and daily schedule.

• Screen, prioritize, and respond to emails and correspondence on behalf of the CEO.

• Coordinate internal and external meetings, including agendas, logistics, and follow-ups.

• Prepare, edit, and format correspondence, reports, and business documents.

• Serve as the primary point of contact between the CEO and internal and external stakeholders.

• Assist with travel arrangements, itineraries, and expense tracking/reporting.

• Track action items and ensure timely follow-up on deliverables and commitments.

• Handle confidential and sensitive information with professionalism and discretion.

 

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership.

• Excellent verbal and written communication skills.

• Strong organizational and time-management skills, with the ability to prioritize multiple tasks.

• Proficiency with email and calendar management tools (e.g., Gmail/Outlook, Google Calendar).

• Comfortable using productivity tools such as Microsoft Office or Google Workspace.

• Ability to work independently with minimal supervision.

• Strong problem-solving skills and exceptional attention to detail.

• Professional demeanor with a strong focus on confidentiality and discretion.

 

Independent Contractor Perks

• Health Insurance (available in eligible locations

• Permanent work-from-home setup

• Immediate hiring