Work Schedule:

• Monday–Friday, 8:00 AM–5:00 PM EST (1-hour unpaid break) NY 

Job Description: 

Step into a role where you’ll serve as the strategic right-hand to a successful multi-business owner who needs a trusted partner, not just task support. You’ll become their “second brain”—someone who thinks ahead, catches what others miss, and seamlessly integrates with existing teams. This isn’t about checking boxes; it’s about becoming an essential part of operations where your insights and proactive approach directly influence business success.

Responsibilities:

• Serve as strategic liaison between leadership, team members, and external clients across multiple business ventures
• Sit in on business calls to audit quality, ensure follow-through, and identify improvement opportunities
• Manage multi-channel communications and ensure proper routing to appropriate stakeholders
• Monitor project progress across teams and provide executive-level status updates and recommendations
• Handle executive calendar management, email coordination, and file organization with strategic prioritization
• Provide professional receptionist services including call screening, routing, and client relationship management
• Proactively identify process improvements and present solutions to streamline operations
• Represent the business professionally in all client-facing interactions and communications
• Coordinate between different business units to ensure seamless information flow and project alignment
• Support executive decision-making by preparing briefings, research, and actionable recommendations

Requirements: 

• Communication Excellence: Exceptional command of the English language with the ability to communicate complex ideas with clarity and professional poise.
• Executive Support Experience: Proven track record in an Executive Assistant or Operations Coordinator role, specifically supporting entrepreneurs or multi-entity businesses.
• Critical Thinking: High emotional intelligence (EQ) with the ability to navigate sensitive stakeholder relationships and "spot" operational risks before they escalate.
• Technical Proficiency: Professional experience with project management tools, CRM systems, and executive scheduling software.
• Professionalism: Ability to represent the Client’s brand in high-stakes, client-facing interactions.

Why Join This Team?:

• Work directly with a successful entrepreneur across multiple growing business ventures
• Gain exposure to diverse industries and business models while building valuable experience
• Enjoy full remote work flexibility with direct leadership access and mentorship opportunities
• Be empowered to make decisions and contribute strategic insights that shape business operations
• Receive competitive compensation with opportunities for professional growth and expanded responsibilities
• Join a results-focused environment that values proactive thinking and professional development

Independent Contractor Perks:

• HMO Coverage for eligible locations
• Permanent work-from-home
• Immediate hiring