Schedule: 

• Part-time (20+ hours per week) flexible during business hours | Eastern Time (Florida)

Client Overview: Dynamic multi-business organization operating across merchant services, e-commerce, and consumer products with strong growth trajectory. The company serves diverse markets from Tampa to Chicago, conducts international business, and values building scalable systems with long-term team members who can grow into leadership roles.

Job Overview: You’ll be the organizational backbone for a growing business portfolio, helping streamline operations while building the systems that will scale with rapid expansion. This isn’t just another admin role – you’ll have direct input on process improvement, work closely with business owners, and have a clear path to grow into a management position overseeing additional team members. You’ll start by bringing order to existing operations, then evolve into business development support and eventually team leadership.

Responsibilities:

• Manage calendars and scheduling across multiple business units to optimize appointment booking and prevent conflicts
• Handle inbox management, prioritizing communications and responding to routine inquiries professionally
• Coordinate demo bookings and support business development pipeline activities
• Build and document operational processes, templates, and systems for long-term scalability
• Provide social media support, including message responses and basic content coordination
• Lead initial cleanup and optimization of existing systems, inboxes, and calendar structures
• Support CRM management and prospect tracking activities
• Develop into SDR responsibilities including prospecting and outreach campaigns
• Coordinate operations between different business units and streamline cross-company workflows
• Grow into a management role with potential to oversee additional team members as business expands

Requirements:

• 3+ years of administrative or executive assistant experience with proven ability to work independently
• Excellent written English communication skills and professional phone presence
• Strong organizational skills with experience in process documentation and system building
• Experience with CRM systems and business development support
• Long-term commitment mindset focused on growth and partnership rather than quick transitions
• Proactive problem-solving approach with the ability to improve existing processes
• Bonus if you’re bilingual in Spanish or Mandarin/Chinese for international business support
• It helps if you have experience in merchant services, e-commerce, or B2B environments

Why Join This Team?:

• Clear growth path from part-time to full-time to management with team leadership opportunities
• Work directly with business owners who value your input on process improvement and strategic decisions
• Exposure to multiple industries including merchant services, e-commerce, and consumer products
• Flexible remote work environment with potential for significant responsibility expansion
• Opportunity to build systems and processes that will scale with rapid business growth
• Long-term partnership opportunity with advancement based on performance and contribution

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Apply now. Start growing.