Real Estate Adminstrative Assistant 

We are seeking a highly organized, proactive, and results-driven Real Estate Administrative Assistant to support a busy real estate team in a fully remote capacity. This role is ideal for a detail-oriented professional with hands-on experience in real estate operations, lead outreach, and transaction coordination who thrives in a fast-paced, deadline-driven environment.

The ideal candidate has a strong understanding of the real estate lifecycle—from lead generation to closing—along with excellent communication skills, exceptional follow-through, and the ability to manage multiple priorities independently. A commitment to accuracy, responsiveness, and continuous improvement is essential for success in this role.

Key Responsibilities

Lead Outreach & Follow-Up

• Conduct proactive outreach to Expired and FSBO leads using established scripts and strategies

• Nurture prospects through consistent follow-up to generate appointments and opportunities

Appointment Scheduling & Client Coordination

• Schedule property showings, consultations, and meetings

• Maintain organized follow-up workflows to ensure timely client engagement

Listing & MLS Management

• Create, update, and maintain property listings

• Ensure accuracy, compliance, and strong online presentation across MLS and listing platforms

Transaction Coordination

• Support real estate transactions from contract to closing

• Coordinate with agents, clients, lenders, escrow, and other stakeholders

• Track deadlines, manage documentation, and ensure compliance throughout the process

Executive Support

• Manage executive email inboxes (Outlook and GSuite), prioritize messages, and respond as needed

• Oversee calendar scheduling, meeting coordination, reminders, and deadlines

• Track business-related expenses and prepare reimbursement submissions with proper documentation

Qualifications

• Proven experience as a Real Estate Virtual Assistant or in a real estate support role

• Strong background in lead generation, outreach, and follow-up (Expired & FSBO preferred)

• Solid understanding of real estate transactions and closing processes

• Proficiency with Microsoft Outlook, Google Workspace (Gmail, Calendar, Docs, Sheets), and web-based CRMs

• Excellent written and verbal communication skills

• Highly organized, detail-oriented, and able to work independently

• Prior experience supporting executives is a strong advantage

Work Schedule & Setup

• 4 hours per day, Monday–Friday

• Working hours: U.S. Pacific Time

• Holidays: U.S. National Holidays observed

• Location: Fully remote

• Requirements: Reliable computer, Microsoft Office, and high-speed internet suitable for video meetings

Independent Contractor Perks
Permanent work from home
Immediate hiring
Steady freelance job