Executive Support

• Manage and prioritize the Group GM’s inbox with a high level of confidentiality

• Coordinate and maintain calendars, including scheduling and rescheduling appointments

• Organize and prepare materials for internal and external meetings

• Prepare correspondence, communications, and basic reports

• Assist with document management, filing, and version tracking

• Coordinate travel arrangements, itineraries, and accommodations

• Provide meeting preparation support, including agendas and minutes

Project & Administrative Support

• Track and provide updates on ongoing internal projects across the group

• Support the preparation of documents such as policies, presentations, and proposals

• Assist in maintaining organization across various administrative functions

Requirements

• Minimum 2 years of experience as an Executive Assistant or Personal Assistant

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Experience preparing professional documents (policies, presentations, reports)

• Excellent written and verbal communication skills

• Strong attention to detail and ability to manage multiple priorities

• High level of discretion, confidentiality, and professionalism

• Ability to work independently, manage deadlines, and anticipate needs

• Must be located within 2-hour time difference from Perth 

Preferred Qualities

 

• Experience supporting executives who manage multiple business units

• Strong organizational and problem-solving skills

• Ability to adapt to fast-paced environments