Work Schedule: 30hrs per week, 9am - 3pm | Sydney Time

Job Description

• Finance & Administration Officer - (0.6 FTE Finance | 0.2 FTE Customer Service | 0.2 FTE Supply Chain)
• Position Title: Finance & Administration Officer
• Reports To: Chief Financial Officer (CFO)
• Employment Type: Full-Time
• FTE Allocation:
  • 6 FTE – Finance
  • 2 FTE – Customer Service
  • 2 FTE – Supply Chain

Department: Finance, Customer Service & Supply Chain

Position Overview

The Finance & Administration Officer is a multidisciplinary role supporting Finance, Customer Service, and Supply Chain operations. This position provides essential financial processing and reporting (0.6 FTE), oversees reception and customer communications (0.2 FTE), and assists with supply chain administration and invoice matching (0.2 FTE).

You will also be supported by an Accounting Assistant, who will assist with day-to-day operational tasks to ensure smooth workflow and timely completion of routine finance activities.

The ideal candidate is detail-oriented, proactive, and confident managing diverse responsibilities in a fast-paced and rapidly growing environment.

Key Responsibilities

1. Finance Responsibilities – 0.6 FTE
   1. Prepare financial reports, summaries, and analysis to support budgeting, forecasting, and CFO decision-making.
   2. Assist with payroll processing and maintain staff records, entitlements, and statutory compliance (PAYG, super, tax).
   3. Maintain strong financial controls, accurate documentation, and support audit and compliance requirements.
   4. Support ERP Implementation
   5. Any other Ad hoc financial accounting and reporting requirements
2. Customer Service & Reception – 0.2 FTE
   1. Act as the primary point of contact for all incoming phone calls via a secure phone system.
   2. Deliver professional reception services, assisting callers and visitors promptly.
   3. Route queries to relevant departments and provide correct information as required.
   4. Support administrative and customer communication activities.
3. Supply Chain Support – 0.2 FTE
   1. Complete 3-way matching between Purchase Orders, Delivery Dockets, and Supplier Invoices.
   2. Process and close purchase orders and invoices within internal systems.
   3. Collaborate closely with the Supply Chain Manager and Procurement Manager to ensure timely availability of materials.
   4. Track deliveries, resolve discrepancies, and maintain accurate supply chain documentation.
   5. Provide administrative support during procurement and materials planning cycles.
4. Support Structure - You will have an Accounting Assistant who will assist with day-to-day finance tasks, routine data entry, invoice processing, document management, and other operational duties.

Key Skills & Qualifications

• Minimum 3 years’ experience in finance, bookkeeping, AR/AP, payroll, or similar roles.
• Qualification in Accounting - Bachelor's degree in Accounting, Commerce, Finance, CPA or CA equivalent.
• Strong proficiency in Xero or equivalent accounting software.
• Advanced Excel skills (Pivot Tables, VLOOKUP, data analysis, Power BI).
• Excellent communication and organisational skills with the ability to prioritise effectively.
• High attention to detail, accuracy, and confidentiality.

Desirable

• Experience in manufacturing, FMCG, inventory, or supply chain environments.
• ERP Implementation experience
• Attributes We Value
  • Proactive, adaptable, and solution-focused.
  • Strong collaboration and interpersonal skills.
  • Ability to work efficiently across multiple functional areas.
  • Commitment to continuous improvement and personal growth.
  • Alignment with client's values: innovation, inclusivity, agility, curiosity, and fun.

 Independent Contractor Perks

• Permanent work from home
• Immediate hiring

 

 

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