Schedule:

• Monday to Friday, 12:00 pm to 4:00 pm Eastern time, the remaining 4 hours are flexible

Overview: 

The client is seeking a detail-oriented, proactive, and tech-savvy Executive Assistant to provide high-quality administrative and operational support to a member of their Leadership Team. This role is ideal for someone early in their virtual assistant career who wants to gain experience in a fast-paced, high-standard professional services environment. The ideal candidate will be resourceful, highly organized, and fluent in Microsoft Office tools, with the ability to manage a range of tasks efficiently and with discretion.

Key Responsibilities:

Calendar & Email Management

• Manage complex calendars, scheduling internal and external meetings
• Proactively flag scheduling conflicts, upcoming deadlines, and priority messages
• Organize email inboxes, including categorizing, flagging, and drafting basic responses

Document Creation & Management

• Draft and format documents, presentations, and spreadsheets using Microsoft Word, PowerPoint, Excel, and Outlook
• Maintain shared folders and document version control

Meeting Coordination

• Prepare agendas, organize Zoom/Teams calls, and take accurate meeting notes
• Track action items and follow up to ensure timely execution

General Admin & Research

• Conduct light research (e.g., background on people, events, tools, vendors)
• Assist with expense tracking, travel research/coordination, and vendor coordination
• Support occasional special projects and executive initiatives as needed

Requirements:

• 1–3 years of experience in an administrative, virtual assistant, or executive assistant role
• Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• Experience using collaboration tools like Microsoft Teams and Slack
• Exceptional organizational skills and keen attention to detail
• Strong communication skills – both written and verbal
• Ability to handle confidential information with integrity and professionalism
• Self-motivated, reliable, and comfortable working independently in a virtual environment

Preferred Traits:

• Curious, eager to learn, and receptive to coaching
• Comfortable in fast-moving, high-expectation environments
• Demonstrates sound judgment and prioritization skills
• Enjoys supporting others and anticipating needs

Independent Contractor Perks:

• HMO Coverage for eligible locations
• Permanent work-from-home
• Immediate hiring

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