Executive Assistant
- Freelance
- General (Remote)
Schedule:
40 hours per week
Monday to Friday
8am to 5pm with a 1-hr unpaid lunch break Florida time
Client Timezone: Florida Time
Responsibilities:
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Calendar management – My executive assistant will schedule meetings, appointments, ensure that my personal and business obligations don’t conflict.
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Arrange any business travel arrangements – Book flights, hotels and transportation for any upcoming business trips
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Meeting coordination – Set up my meeting agendas, send invites, prepare materials and manage logistics.
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Communication management: Answer phone calls for me and emails. Coordinate with staff members regarding Department of Labor or Law Enforcement Communications.
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Document Preparation – Must have excellent written and oral communication skills to draft emails and messages as me. Also prepare reports and letters on my behalf.
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Information Management – Maintain and organize important documents and files
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Gate keeping – Screen calls, visitors, and managing access to the executive.
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Arrange and coordinate – doctor appointments for me and my child.
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Event Planning – Coorinate conferences, team-building activities and other events
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Project management – Assisting with project planning, tracking progress, and ensuring deadlines are met.
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Review and provide a summary of our lead and client reports, as well as staff performance reports – which are completed by our team leads.
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Generating financial reports and sending weekly reports to the CFO about clients’ monthly payments.
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Following up with clients regarding their payments
- Acting as liaisons to assist clients with any payment-related questions or concerns.
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Must be fluent in English.
Requirements
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Attention to detail and ability to multitask.
- Familiarity with legal processes and client care is a plus.
- Ability to work independently and assertively handle client interactions.
- Prior experience in administrative or customer service roles is preferred.
- Comfortable referring to FAQs and company processes for accurate information.
Benefits
- Permanent work from home
- Immediate hiring
- Steady freelance job
Source ⇲
Bruntwork Careers