Executive Administrative Assistant
This job post is open to Philippines residents only.
Work Schedule: Full-time, Monday – Friday. Flexible within client’s business hours (the schedule could be a crossover between AU and US timezones)
The Executive Administrative Assistant will provide high-level support to the executive team, with a focus on enhancing operational efficiency and supporting sales-related administrative tasks. This role combines traditional executive assistance with sales operations support, ensuring smooth day-to-day operations and contributing to the overall success of the sales function.
Key Responsibilities:
- Executive Support:
- Manage executive calendars, schedule meetings, and coordinate business activities
- Handle correspondence, including emails, letters, and phone calls
- Prepare and edit documents, reports, and presentations
- Arrange travel and accommodation for executives as needed
- Administrative Sales Support:
- Assist in the preparation and distribution of sales reports and presentations
- Maintain and update sales-related databases and filing systems
- Coordinate logistics for sales meetings, conferences, and client visits
- Act as a liaison between the sales team and other departments
- Process Improvement and Quality Assurance:
- Assist in implementing and maintaining administrative processes to ensure efficiency
- Help monitor adherence to company policies and procedures in administrative tasks
- Contribute to the development of best practices for administrative support
- Data Management and Reporting:
- Compile and organize data for sales performance reports
- Assist in the preparation of periodic reports for executive review
- Ensure accuracy and completeness of data in CRM systems
- General Office Management:
- Manage office supplies and equipment
- Assist in onboarding new team members with administrative tasks
- Coordinate with IT for any technology-related issues
Requirements
- Bachelor’s degree in Business Administration or related field
- Minimum of 2 years of experience in an executive assistant role, preferably with exposure to sales operations
- Strong organizational and time management skills
- Excellent written and verbal communication skills in English
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with CRM systems (e.g., HubSpot) is a plus
- Ability to handle confidential information with discretion
- Strong attention to detail and problem-solving skills
- Ability to work independently and prioritize tasks effectively
- Candidate should have no other side hustles
Benefits
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Steady freelance job
ZR_15468_JOB
Source ⇲
Bruntwork Careers