Event Coordination Assistant
- Freelance
- General (Remote)
Schedule:
- Mon – Fri 9
AM- 6 PM New York Time (9 PM to 7 AM PHT) includes 1h unpaid break. - 40 hours/week, 8 hours/day
Job Description
As an Event Coordination Assistant,
you’ll play a crucial role in orchestrating a major educational celebration
that brings together schools, students, and city officials. This fast-paced
position requires a blend of organizational prowess, communication skills, and
a passion for youth development. You’ll manage outreach to hundreds of schools,
coordinate workshops and trainings, and ensure smooth logistics for a
large-scale event with over 1000 attendees. This role offers a unique
opportunity to make a tangible difference in young lives while honing your
event management and relationship-building skills.
Responsibilities
- Conduct
targeted outreach to partner schools, driving registrations and
participation in educational events - Coordinate
and follow up on mandatory Professional Development trainings for school
representatives - Manage the
ticket distribution process, including scheduling pickup times with
schools - Organize
workshops and confirm school attendance, ensuring high participation rates - Liaise with
VIP guests, including politicians and city officials, for event
participation - Assist in
planning and executing a VIP red carpet cocktail reception - Maintain
accurate databases of school participation, training attendance, and
ticket distribution - Support
production-related tasks, including coordination with film crews for event
documentation - Conduct
persistent follow-up communications to maximize attendance and engagement
Requirements
- Excellent
communication skills, both verbal and written - Prior
experience in event coordination or a similar role preferred - Proficiency
in Microsoft Office suite, especially Excel for database management - Strong
organizational abilities and capacity to juggle multiple tasks efficiently - Customer-oriented
mindset with a professional demeanor - Sales acumen
or experience in roles requiring persuasion and follow-through - Ability to
thrive in a fast-paced environment and meet tight deadlines - Familiarity
with educational institutions and youth programs is a plus - Enthusiasm
for making a positive impact on youth education and development
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Steady freelance job
- Incentives
ZR_16348_JOB
Source ⇲
Bruntwork Careers