Department Administrative Assistant
- Freelance
- General (Remote)
Schedule:
- Monday to Friday
- 6:30am to 3:30pm California Time with an hour unpaid break
Responsibilities:
Meeting Coordination:
- Schedule and organize meetings with internal teams.
- Prepare agendas and ensure all necessary materials are available.
Action Items and Priorities:
- Document action items and priorities from meetings.
- Assign tasks and follow up on completion within specified deadlines.
Company Task Support:
- Provide assistance with ongoing company tasks and projects as required.
Participate in Team Meetings:
- Attend meetings with the Supply Chain team and contribute where necessary.
Vendor Management:
- Coordinate with vendors regarding the status of open purchase orders.
- Confirm receipt of purchase orders with vendor, including revisions, as needed.
Correspondence Handling:
- Manage, respond, and direct emails and other correspondence promptly to the appropriate team member, when necessary.
Reporting:
- Procure and distribute PO scheduled reports provided by our vendors to the team.
Document Management:
- Maintain an organized system for critical documents and assignments.
- Ensure documents are assigned to the appropriate staff members.
Maintain Confidentiality:
- Handle confidential documents and emails with discretion to protect sensitive information.
Requirements
Qualifications:
- Education:High school diploma or equivalent; Associate or Bachelor’s degree preferred.
- Experience: Previous experience in an administrative role, preferably within a corporate environment.
Skills:
- Strong organizational and time management skills.
- Excellent communication skills, both written and verbal.
- Proficient with Microsoft Office Suite / Office 365 and familiarity with document management systems.
- Ability to multitask and prioritize effectively in a fast-paced environment.
Personal Attributes:
- A proactive and positive attitude.
- Strong attention to detail.
- Ability to work collaboratively as part of a team.
- Discretion and confidentiality when handling sensitive information.
Benefits
- HMO Coverage
- Permanent work from home
- Immediate hiring
- Steady freelance job
ZR_19133_JOB
Source ⇲
Bruntwork Careers