Schedule:
- Part-time (20 hours per week)
- Monday to Friday, 9:00 AM to 1:00 PM
- Client Timezone: US Eastern Time
Client Overview:
Join a dynamic and forward-thinking marketing and design strategy firm that partners with ambitious brands to create compelling digital experiences. This innovative agency delivers exceptional results through its integrated approach to marketing strategy, design, and digital solutions. With a track record of success and a culture of excellence, they’re seeking a detail-oriented professional to join their growing team.
Job Description:
We’re seeking a sharp and organized Project Management Assistant to support our Chief Operating Officer in ensuring the seamless execution of multiple marketing and design projects. This role offers an exciting opportunity to work with diverse creative teams and contribute to the successful delivery of high-impact marketing campaigns and design initiatives. You’ll be at the heart of project coordination, helping to drive efficiency and maintain quality standards across all deliverables. Additionally, you will assist with managing and responding to emails sent to the COO to ensure projects are progressing smoothly and deadlines are met.
Responsibilities:
- Track and monitor project timelines, milestones, and deliverables across multiple marketing and design teams.
- Conduct regular follow-ups with project teams to ensure deadlines are met and identify potential bottlenecks.
- Maintain and update Asana, the primary project management tool, with current status and progress reports.
- Assist the COO in coordinating cross-functional team communications.
- Manage and respond to emails sent to the COO, ensuring projects and priorities are addressed promptly.
- Create and distribute project status updates to relevant stakeholders.
- Help identify and escalate potential risks or delays in project timelines.
- Support the implementation of project management best practices.
Requirements:
Essential Skills:
- Demonstrated proficiency in Asana for project management (experience with other tools like Trello or Microsoft Project is a plus).
- Strong written and verbal communication skills for effective team coordination.
- Experience in tracking and managing multiple project deliverables simultaneously.
- Detail-oriented mindset with strong organizational capabilities.
Preferred Qualifications:
- Excellent time management and prioritization abilities.
- Problem-solving skills with a proactive approach to challenges.
- Self-motivated with the ability to work independently.
- Previous experience in marketing, design, or creative agency environment is a plus.
- Basic understanding of marketing and design project workflows.